Free payment reminder email templates
The full sequence, from a friendly heads-up to a final reminder. Polite, professional and ready to copy.
Friendly payment reminder email (before the due date)
Send it 3 days before the due date. It is the single most effective reminder: it catches invoices that were forgotten or stuck in an approval queue before they become late.
Read the template"Invoice due today" reminder email
Send it on the due date. It is a neutral nudge, not a chase, so keep the tone warm.
Read the templateOverdue invoice follow-up email (1 week late)
Send it 3 to 7 days after the due date. Assume good intent: most late payments are oversights.
Read the templateSecond payment reminder email (firm but polite)
Send it 2 to 3 weeks after the due date, when earlier reminders have gone unanswered.
Read the templateFinal payment reminder email
Send it 30 to 45 days after the due date as your last automated reminder. After this, follow up personally.
Read the templateLet Paysoon send these for you
Add an invoice once and Paysoon sends the right reminder at the right time, in your name, and stops as soon as your client pays. Free for 3 invoices.